On Board Services
We handle ALL THE DETAILS of your Event!
Regardless of the type of event, there will be many components your group will require in order to accomplish your goals. We can provide a professional concierge/escort to work with you on board every step of the way.
Stateroom Accommodations are an important part of every group. We will block specific types of staterooms for your participants to meet your needs. From Penthouse Suites for your VIP, to accommodations with ocean views or private balconies, to the best value cabins, we'll work closely with the ship's stateroom inventory control to offer the best accommodation mix for your group.
Dining Together may be an important criteria for your group. We will make recommendations and arrangements to block off tables in an area of a dining room for a specific seating time to coincide with your meeting agenda. We'll even arrange table assignments as well as 'round robin dining' and reservations in any exclusive dining venue when requested.
Your Meeting Agenda. Most groups will require a minimum of one General Session as well as breakout rooms, and more intimate board meetings - conference style. Other groups may require a dedicated room for their use, for the entire cruise. We will work with the cruise line to schedule the use of these facilities along with their light and sound technicians and audio visual staff when appropriate. We'll arrange refreshment breaks and even a visit from the Captain to welcome your group aboard.
Equipment, Supplies and Conference Materials may be required for your event. We will handle arrangements to have these items shipped to the pier, boarded and stored in the marshaling areas on the ship, and brought to the specific meeting rooms when required.
Activities are an important component for most groups. A private welcome reception is very easy for us to arrange in one of the ship's lounges, which can often include "open bar". While there is an array of activities going on around the ship, your group may have a specific request for an activity for spouses/families during seminar times, you may want to have us arrange for a group photo opportunity, a visit and personal welcome from the Captain.
Amenities can truly enhance the experience of your participants. These amenities can include free accommodations for your staff, wine with dinner, a cocktail reception, free gifts in their cabins, shore excursion credit, spa, boutique or casino credit, or even a fundraising donation. We'll negotiate and arrange for whatever amenities you feel will be the best for your group.
Communication can be an important component for your event. Whether it's an on-board conference newsletter or daily agenda, ship to shore communications, or internet service, we'll make the arrangement to keep you in touch!
We'll work with you every step of the way to assure that your on-board experience is nothing but enjoyable, successful and worry-free.